Save documents
The Secretary is responsible for preserving all the documents of the Union Parishad.
The minutes of the meeting were recorded.
Preservation book saves.
He made arrangements to inform the members about all the decisions of the meeting starting from the notification of the monthly meeting.
The Secretary records monthly, quarterly and annual reports and comments.
Office management
The government has rules and regulations for running local councils. According to that law and rules, the secretary manages the office of the union council.
The Secretary maintains various necessary documents for running the office.
The chairman is the people's representative and the secretary is the permanent employee of the union council. As the chairman is busy with various tasks, he cannot devote time to office work in many cases. In that case the secretary assists the chairman in his office work.
All the news of the Union Parishad were exchanged and recorded.
On behalf of the Union Parishad, the Secretary was responsible for maintaining communication.
Maintains various news, letters, telegrams etc. and maintains contact with various government offices at district and upazila level.
He maintained contact with the Deputy Commissioner and the Upazila Nirbahi Officer.
Budget
The secretary plays a role in the preparation of the budget for the proper management and implementation of the plans of the Union Parishad.
The mahalladar prepares the salary of the dafadars, ledger of development work, payment of miscellaneous expenses of running the office, drafting of income for the year.
Legally, the chairman finds out the various sources of income which are implemented.
Preservation of accounts and documents
Responsible for maintaining the accounts of the Union Parishad.
Preserves cash books, tax, rate and fee collection books and other receipts for collection and licensing.
The Secretary maintains the registers of house and land tax collection, grants, loans, dues, stocks of immovable property, stamps, etc. in a specific form, so that it can be issued without delay and easily if required by future authorities or institutions.
Property management
The Secretary preserves the necessary documents for the management, preservation, supervision and development of the Union Parishad's own property such as acquisition, sale, donation, mortgage, exchange, lease etc.
The Guard keeps all the documents, contracts and lease documents of the Union Parishad in the file as permanent documents.
Developmental work
Preserves vouchers or receipts for developmental works of Union Parishad such as construction of road ghats, construction of bridges, excavation works, installation of tube wells etc.
Hat-market development ledger such as cash books, bank account books, check books, registrar and bank deposit books, letter sending and receiver registers and miscellaneous expenditure vouchers, guard files etc.
Judicial proceedings
The Secretary accepts the fee paid by the plaintiff to make a statement before the trial or arbitration is held.
The Secretary issues summons or notice to the accused through the Village Police (Chowkidar) on the orders of the Chairman.
The verdict of the trial and the related documents are recorded by the secretary in the form of documents.
Project formulation
The secretary of the union council played an important role in preparing the project. In this case, he can help with his valuable experience and ideas.
Assists the Chairman and Council on project objectives, estimated costs and financing during project development.
The Secretary plays a role in project supervision and monitoring in project implementation.
Advises on future precautions and necessary corrections during project evaluation.
He acted as secretary, member-secretary in the VGD committee of the Union Parishad and assisted the Union Parishad by preserving the necessary documents of the project.
By looking at the list of tax books of the Union Parishad, help to create a DP list of the relief or assistance that can be distributed among the poor.
Record the discussions, proposals or agenda of the various meetings of the Works Program and comments on the agenda.
Preserves documents for formulation, implementation and evaluation of various programs.
He assists the Chairman in formulating policies, gathering information, implementing programs, etc.